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Feb 16th 2022 Special BOD Meeting Minutes

Date	02/16/2022
Time	7:00 PM
Venue	Temple and Zoom call
Present	Padmasri Mutyala, President                 ON ZOOM Prasad Kalva, Vice President                  ON ZOOM Kranti Varavadekar, Secretary                IN PERSON Ramesh Somavarapu, Treasurer            ON ZOOM Ramesh Konduri, Co-Treasurer               ON ZOOM Chandra Kondapaneni                             IN PERSON Anuradha Gogineni                                 IN PERSON Karunakar Kuchakulla                              IN PERSON Tirumala Rao Kondisetty                         IN PERSON
Absent	None

Resolution passed with majority of 7 to 9 votes

	Topic of Discussion	Resolution
1	Approval On: Feb 16 2022 meeting minutes	Apply for a loan of $1Million to SBA

Padmasri Mutyala, President                     APRROVED Prasad Kalva, Vice President                    APPROVED Kranti Varavadekar, Secretary                  APPROVED Ramesh Somavarapu, Treasurer              APPROVED Ramesh Konduri, Co-Treasurer                 APPROVED Chandra Kondapaneni                              APPROVED Anuradha Gogineni                                   APPROVED Karunakar  reddy Kuchakull                          NEED MORE  INFO Tirumala Rao Kondisetty       NEED MORE INFO      

Board of Directors – FEB 05, 2022  BOD Meeting Minutes

Date	FEB 05, 2022
Time	2:00-4:00 PM
Venue	Temple and Zoom call
Present	PadmaSree Muthyala, President Prasad Kalva, VP Kranti Varavadekar, Secretary Ramesh Somavarapu, Treasurer Ramesh Konduri, Co-Treasurer Chandra Kondapaneni Anuradha Gogineni Karunakar Kuchakulla Tirumalarao  Kondisetty
Absent

Resolutions and items to be followed

	Topic of Discussion	Resolution
	Meeting called to order	President Padmasri Mutyala led BOD in prayers and called the meeting to order.
1	Approval of: Jan 17, 2022 and Jan 22, 2022, meeting minutes	Approved with revisions suggested by BOD members, which have been incorporated and marked in red and as attached.
2	Future plans and guidelines by President	1. Shikharam installation – Chandra Kondapaneni will present details 2. Dance Drama – This was proposed and approved unanimously by BOD of 2021. Venue has been selected. This event will also present the Temple fundraising. 3. General Body Meeting – Will be planned during Guru Purnima. President with the help of Treasurer will prepare necessary materials. 4. Monthly meetings – These will be open to members once every quarter. Details will be worked out according to Bylaws. 5. General Standard Protocols a. Committees – Chairperson will be point of contact. b. Office key – Only President, Secretary, Treasurer and Manager will have an office key. c. Access to other areas – This will be available on an as-needed basis. The Manager will maintain sign-up sheet at direction of President. 6. Teamwork – President Mutyala encouraged BOD members to function as a team and to respect each other while maintaining harmony within the Temple.
3	Signatures of 2022 Board members	All BOD members have signed the signature sheet to maintain record of 2022 membership as required by Bylaws.
4	Trustee – Vacant Position	Ratna Prasad Gummadi was proposed as Trustee by President Padmasri Mutyala and seconded by Anuradha Gogineni. He was selected by a majority vote.
5	Cameras	Resolution was passed to reinstate all cameras to the previous positions until it is determined how audio only can be disconnected in certain areas. Action item: Prasad Kalva and Tiru Kondisetty will obtain professional quote for discontinuing audio only and update at next BOD meeting.
6	Kitchen operations	Kitchen is in process of undergoing renovation. Meanwhile the Manager will order/pick-up on an as-needed basis as follows: – Monday – evenings – Thursday – mornings (order) and evenings (pick-up) from Biryani Pot. – Saturday – mornings
7	Planning for annual major events, e.g., Shivaratri and Sitha Rama Kalyanam	Current focus will be Mahashivratri event. Other events as detailed in item 8.
8	Pooja Committee decisions/ changes	Sunday, Feb 13 @ 7p = Pradosham Tuesday, Feb 15 @ 7p = Satyanarayan Vratham Saturday, Feb 19 @ 7p = Sankatahar Chaturthi Monday, Feb 28 = Mahashivratri Details for Sitha Rama Kalyanam will be discussed after Mahashivratri event. Thursday Bhajans will resume on Feb 10, 2022. Action Items: Pooja Committee Chairperson, Ramesh Konduri, will update BOD on: 1. Temple timings 2. Pooja charges 3. Clover implementation
9	Shikharam demonstration and presentation	Chandra Kondapaneni presented demonstration of Shikharam plans in detail.
10	Committees	1. Pooja Committee: Chair Ramesh K and Co-Chairs Tiru K and Anuradha G 2. Food Committee:  chair position is undecided on 5 th  Feb. board meeting. Tiru K wanted to get okay from Sreedhar Kanchankuntla  before accepting the position .      Action item : Padmasri Mutyala and Prasad Kalva will discuss the master with Sreedhar  Kanchankuntla.      Co-Chair Anuradha G 3. Major Development and Construction Committee: Chair Chandra K and Prasad K, and Co-Chairs Tiru K and Karunakar K 4. Finance, Planning and Budget Committee: Chair Padmasri M and Co-Chairs Ramesh S, Kranti V, Ramesh K, Chandra K 5. Cultural Committee: Chair Tiru K and Co-Chair Prasad K 6. Fundraising Committee: Chair Padmasri M and Co-Chair Sreedhar A 7. Facilities Committee: Chair Anuradha G 8. Membership Committee: Chair, Kranti V and Co-Chairs Ramesh S, Padmasri M 9. Public Relations Committee: Chair Ramesh K and Co-Chair Prasad K 10. IT, Legal and Safety Committee: Chair Padmasri M and Co-Chair Chandra K 11. Volunteer Committee: Chair Tiru K and Co-Chair Prasad K 12. Election Committee: Chair Padmasri M, Co-Chair Kranti V 13. Audit Committee: Chair Ramesh S and Co-Chair Padmasri M 14. Amendments Committee: Chair Padmasri M
11	Other items	1. Complaint box key – Prasad Kalva, 2021 Secretary, handed over the key to Kranti Varavadekar, 2022 Secretary. 2. Professional conduct – BOD member Karunakar Kuchakulla, was reminded to express his input in a professional manner and not discriminatory nor condescending manner. Furthermore, unprofessional behaviour, including but not limited to disconnecting cameras located in the Temple premises, will not be tolerated in the future and will be subject to appropriate action as per Bylaws.
1	Meeting  adjourned	Meeting was adjourned at 6pm.