Meeting Minutes

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Feb 16th 2022 Special BOD Meeting Minutes

Date	02/16/2022
Time	7:00 PM
Venue	Temple and Zoom call
Present	Padmasri Mutyala, President ON ZOOM Prasad Kalva, Vice President ON ZOOM Kranti Varavadekar, Secretary IN PERSON Ramesh Somavarapu, Treasurer ON ZOOM Ramesh Konduri, Co-Treasurer ON ZOOM Chandra Kondapaneni IN PERSON Anuradha Gogineni IN PERSON Karunakar Kuchakulla IN PERSON Tirumala Rao Kondisetty IN PERSON
Absent	None

Resolution passed with majority of 7 to 9 votes

	Topic of Discussion	Resolution
1	Approval On: Feb 16 2022 meeting minutes	Apply for a loan of $1Million to SBA

Padmasri Mutyala, President APRROVED Prasad Kalva, Vice President APPROVED Kranti Varavadekar, Secretary APPROVED Ramesh Somavarapu, Treasurer APPROVED Ramesh Konduri, Co-Treasurer APPROVED Chandra Kondapaneni APPROVED Anuradha Gogineni APPROVED Karunakar reddy Kuchakull NEED MORE INFO Tirumala Rao Kondisetty NEED MORE INFO

Board of Directors – FEB 05, 2022 BOD Meeting Minutes

Date	FEB 05, 2022
Time	2:00-4:00 PM
Venue	Temple and Zoom call
Present	PadmaSree Muthyala, President Prasad Kalva, VP Kranti Varavadekar, Secretary Ramesh Somavarapu, Treasurer Ramesh Konduri, Co-Treasurer Chandra Kondapaneni Anuradha Gogineni Karunakar Kuchakulla Tirumalarao Kondisetty
Absent

Resolutions and items to be followed

	Topic of Discussion	Resolution
	Meeting called to order	President Padmasri Mutyala led BOD in prayers and called the meeting to order.
1	Approval of: Jan 17, 2022 and Jan 22, 2022, meeting minutes	Approved with revisions suggested by BOD members, which have been incorporated and marked in red and as attached.
2	Future plans and guidelines by President	1. Shikharam installation – Chandra Kondapaneni will present details 2. Dance Drama – This was proposed and approved unanimously by BOD of 2021. Venue has been selected. This event will also present the Temple fundraising. 3. General Body Meeting – Will be planned during Guru Purnima. President with the help of Treasurer will prepare necessary materials. 4. Monthly meetings – These will be open to members once every quarter. Details will be worked out according to Bylaws. 5. General Standard Protocols a. Committees – Chairperson will be point of contact. b. Office key – Only President, Secretary, Treasurer and Manager will have an office key. c. Access to other areas – This will be available on an as-needed basis. The Manager will maintain sign-up sheet at direction of President. 6. Teamwork – President Mutyala encouraged BOD members to function as a team and to respect each other while maintaining harmony within the Temple.
3	Signatures of 2022 Board members	All BOD members have signed the signature sheet to maintain record of 2022 membership as required by Bylaws.
4	Trustee – Vacant Position	Ratna Prasad Gummadi was proposed as Trustee by President Padmasri Mutyala and seconded by Anuradha Gogineni. He was selected by a majority vote.
5	Cameras	Resolution was passed to reinstate all cameras to the previous positions until it is determined how audio only can be disconnected in certain areas. Action item: Prasad Kalva and Tiru Kondisetty will obtain professional quote for discontinuing audio only and update at next BOD meeting.
6	Kitchen operations	Kitchen is in process of undergoing renovation. Meanwhile the Manager will order/pick-up on an as-needed basis as follows: – Monday – evenings – Thursday – mornings (order) and evenings (pick-up) from Biryani Pot. – Saturday – mornings
7	Planning for annual major events, e.g., Shivaratri and Sitha Rama Kalyanam	Current focus will be Mahashivratri event. Other events as detailed in item 8.
8	Pooja Committee decisions/ changes	Sunday, Feb 13 @ 7p = Pradosham Tuesday, Feb 15 @ 7p = Satyanarayan Vratham Saturday, Feb 19 @ 7p = Sankatahar Chaturthi Monday, Feb 28 = Mahashivratri Details for Sitha Rama Kalyanam will be discussed after Mahashivratri event. Thursday Bhajans will resume on Feb 10, 2022. Action Items: Pooja Committee Chairperson, Ramesh Konduri, will update BOD on: 1. Temple timings 2. Pooja charges 3. Clover implementation
9	Shikharam demonstration and presentation	Chandra Kondapaneni presented demonstration of Shikharam plans in detail.
10	Committees	1. Pooja Committee: Chair Ramesh K and Co-Chairs Tiru K and Anuradha G 2. Food Committee: chair position is undecided on 5 th Feb. board meeting. Tiru K wanted to get okay from Sreedhar Kanchankuntla before accepting the position . Action item : Padmasri Mutyala and Prasad Kalva will discuss the master with Sreedhar Kanchankuntla. Co-Chair Anuradha G 3. Major Development and Construction Committee: Chair Chandra K and Prasad K, and Co-Chairs Tiru K and Karunakar K 4. Finance, Planning and Budget Committee: Chair Padmasri M and Co-Chairs Ramesh S, Kranti V, Ramesh K, Chandra K 5. Cultural Committee: Chair Tiru K and Co-Chair Prasad K 6. Fundraising Committee: Chair Padmasri M and Co-Chair Sreedhar A 7. Facilities Committee: Chair Anuradha G 8. Membership Committee: Chair, Kranti V and Co-Chairs Ramesh S, Padmasri M 9. Public Relations Committee: Chair Ramesh K and Co-Chair Prasad K 10. IT, Legal and Safety Committee: Chair Padmasri M and Co-Chair Chandra K 11. Volunteer Committee: Chair Tiru K and Co-Chair Prasad K 12. Election Committee: Chair Padmasri M, Co-Chair Kranti V 13. Audit Committee: Chair Ramesh S and Co-Chair Padmasri M 14. Amendments Committee: Chair Padmasri M
11	Other items	1. Complaint box key – Prasad Kalva, 2021 Secretary, handed over the key to Kranti Varavadekar, 2022 Secretary. 2. Professional conduct – BOD member Karunakar Kuchakulla, was reminded to express his input in a professional manner and not discriminatory nor condescending manner. Furthermore, unprofessional behaviour, including but not limited to disconnecting cameras located in the Temple premises, will not be tolerated in the future and will be subject to appropriate action as per Bylaws.
1	Meeting adjourned	Meeting was adjourned at 6pm.

Board of Directors – Jan 22, 2022 BOD Meeting Minutes – REVISED PER BOD MEETING OF Feb 05, 2022

Date	01-22-2022 – REVISED PER BOD MEETING OF 02-05-2022
Time	10:30 AM
Venue	Temple and Zoom call
Present	Chandra Kondapaneni, PadmaSree Muthyala , Anuradha Gogineni, Ramesh Somavarapu, Krathi Varavadekar,, Prasad Kalva, Tirumalarao Kondisetty, Karunakar Reddy Kuchakulla
Absent

Resolutions and items to be followed

	Topic of Discussion	Resolution
1	Secretary and Co-Treasurer	All board members agreed to the process that will be followed to select for these 2 positions. Candidates names were written and placed in front of the Baba. Priest (without any knowledge of what was in front of Baba or what was going on) was asked to pick a folded chit. Kranti V – selected as Secretary Ramesh Konduri – selected as Co-Treasurer. No concerns were raised by members before or after the selection. All agreed and confirmed.
2	Priest Suresh Garu employment letter	Drafted the employment letter with conditions and performance items. Delivered the letter to Suresh Garu and gave time until Feb 2nd to sign and comply with the terms of employment letter. Board to come up with a process to perform performance measure for a period of 6 months on 3 items listed in the letter to Suresh garu.
3	Pooja committee	Ramesh K will be the chair for Pooja Committee Tiru K and Ramesh S will be co-chairs of the Pooja Committee
4	Food committee	Tiru K will be chair of the Food committee. Prasad K and Anu G will be co-chairs on this committee. PadmaSree M will be a backup and for any conflict resolution. PadmaSree garu and Prasad K to talk to Sredhar Kanchankuntla to ensure we take him into confidence as a long time kitchen volunteer.
5	Development Committee	Prasad K will be the chair. Chandra K will be assisting Prasad K will all current work in progress. Karunakar R and Chandra K will be co-chairs. Tiru K will be a member of this committee for Kitchen scope.
6	Maintenance	Prasad K and Chandra K will be joint chairs of this committee.
7	Fundraising	Padmasree M will be chair and Chandra K and Sreedhar Aaloori will be co-chairs.

Board of Directors – Jan 17, 2022 BOD Meeting Minutes – REVISED PER BOD MEETING Feb 05, 2022

Date	01-17-2022 – REVISED PER BOD MEETING 02-05-2022
Time	10:30 AM
Venue	Temple and Zoom call
Present	Chandra Kondapaneni, PadmaSree Muthyala , Anuradha Gogineni, Ramesh Somavarapu, Krathi Varavadekar,, Prasad Kalva, Tiru Kondisetty, Karunakar Reddy Kuchakulla
Absent

Resolutions and items to be followed

	Topic of Discussion	Resolution
1	Trustees Directives Discussion	All present Board Members agreed that we have no option but to implement Trustees directives to the best of our abilities. Per SSJM Bylaws, Trustees directive and decisions are binding. Below are the points
2	Apology letter to 2022 elected new board members	Kalva to draft an apology letter and sign as Secretary and provide the same to 3 new elected board members. 3 board members opined that they don’t need the apology letter. In good faith Board of 2021 wanted to do it to close the topic and follow Trustees action.
3	Apology letter to Election Committee	Kalva to draft a apology letter and send it to current President (Ms. Muthyala). She will sign as current Predident and share it with election committee (3 members) with a personal note.
4	BOT Nominee	Ratna Prasad Gummadi selection as Trustee has been revoked. President to communicate with Ratna Prasad Gummadi about process gaps and apologize for confusion. Action item: Letter/email to be sent
5	Chandra K – Voting rights	Chandra Kondapaneni will continue to have voting rights for his remaining Board Member term.
6	Secretary and Co-Treasurer	We will follow the process of selecting Secretary and Co-Treasurer at our next meeting on Jan 22nd.
7	Priest Suresh Garu Rehire	A new employment letter will be drafted to be delivered to Suresh Garu. Suresh garu must sign on the employment letter and agree to the terms listed on the employment letter before starting work at SSJM. A code of conduct and also additional behavior controls will be placed and must be agreed by Suresh garu to be eligible for rehire.
8	Pooja by Poojari	Board agreed that going forward ONLY poojaris will be allowed to perform any pooja related activities. Volunteers can assist / help Poojari but should not lead the pooja. Board will discuss “Baba Aarthi” as an exception at future meetings. This exception will be ONLY when a Poojari is absent at the temple.
9	Camera	Cameras will only be used for Temple security and will not be used for ANY other purpose. If a board member or someone uses camera footage for other than temple security, he/she will be given written notice and their access will be removed with immediate effect. Temple will evaluate means to remove voice recording.
10	Parliamentary Position	Board to decide on this position during February meeting.
11	Committees	Discussion started but we did not make progress. Deferred to Jan 22 meeting

Feb 16th 2022 Special BOD Meeting Minutes

Board of Directors – FEB 05, 2022 BOD Meeting Minutes

Board of Directors – Jan 22, 2022 BOD Meeting Minutes – REVISED PER BOD MEETING OF Feb 05, 2022

Board of Directors – Jan 17, 2022 BOD Meeting Minutes – REVISED PER BOD MEETING Feb 05, 2022

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